Ready for shorter transfer timelines
Appraisal, selection, access restrictions and destruction proposals under the approved retention schedule are included from intake, with evidence per action.
BronVast for archival institutions and government
Digital-born archives and digital legacy, demonstrably processable today
Archival institutions, municipalities and other public bodies face the same challenge: making unstructured digital archives accessible in an automated way, within the Dutch Archives Act, retention schedules, MDTO and DUTO. BronVast connects those archival frameworks with local AI in one controllable processing route — not an exploration, but a service that can start today.
2dA BronVast
MDTO and DUTO as the starting point
Metadata is built according to the MDTO schema and tested against the DUTO characteristics: findable, available, readable, interpretable, reliable and future-proof.
Automated access, demonstrably controlled
Local models describe, arrange and route under human control, with evaluation sets and recorded corrections.
The route from source to lasting organisational capability
Register sources
business applications, network drives, mail and media
Appraise and select
retention schedule, hotspots and exceptions
Build MDTO metadata
objects, aggregations and controlled vocabularies
Prepare packages
SIPs for an e-depot or managed environment
Keep accessible
public access, Woo requests and new intake
Example: transfer from a business application
A decommissioned system becomes transfer-ready
An export full of case files, documents and database tables is registered, appraised and enriched with MDTO metadata. The result: information packages an e-depot or managed environment can ingest under control.
From legal duty to executable route
The Dutch Archives Act requires sustainable accessibility; daily practice requires capacity. BronVast translates the frameworks into concrete, controllable work packages.
- appraisal and selection under approved retention schedules
- flag access restrictions and GDPR-sensitive information
- destruction as a proposal; the decision stays with the authorised officer
- processing evidence per object, event and responsible agent
- connection to an e-depot, hosted repository or managed environment
Automated access without a black box
What is still exploration or proof of concept elsewhere, 2dA sets up as a controlled service: local AI that describes and arranges while the archivist decides.
- description and keyword proposals with source references
- people, organisations and places recognised and verified
- finding aids and inventories built from controlled metadata
- review queues for low confidence and sensitive material
- every correction strengthens the next run
What the organisation retains
Transfer-ready information packages
SIPs with MDTO metadata, checksums and processing evidence, ready for an e-depot or managed environment.
Demonstrable for oversight and audit
Every decision, migration and exception recorded traceably for archival inspection and internal control.
A knowledge layer that keeps growing
Subject to the agreed licences and arrangements, vocabularies, document profiles, evaluation sets and local models can remain available to the organisation. Each next transfer can then start further ahead than the last.
An advantage that lasts
Every engagement makes the next one faster
Document profiles, vocabularies and approved corrections remain available as managed building blocks. The next transfer or new intake does not start from zero, but from everything already proven to work.
Local by design
Government information stays inside its own secure environment
Processing, metadata, embeddings and model inference can run on site or in a segregated environment, aligned with information security frameworks such as the Dutch BIO baseline. Only agreed reports and information packages leave the processing zone.
01Source registration02Appraisal and selection03MDTO metadata04Local AI and review05E-depot or managed environment
Technical reference points
We align the route with recognised standards and specifications where they fit the source, destination and customer responsibility. This is never presented as automatic certification.
MDTODutch standard for metadata for sustainably accessible government information, including SIP exchange.DUTO frameworkCharacteristics and model requirements for sustainably accessible government information.Archives ActFrameworks for appraisal, selection, transfer and public access to government information.E-ARK and OAISInteroperable information packages where an e-depot or receiving environment requires them.
Questions about this route
Does BronVast connect to our e-depot?
Yes, after aligning the SIP profile, metadata and delivery requirements of the receiving environment. Where appropriate and agreed, MDTO-conformant delivery can be configured; other profiles are also possible.
Do you work according to MDTO?
Metadata is built according to the MDTO metadata schema and, where agreed, delivered as an MDTO SIP. Existing TMLO or system metadata is mapped rather than discarded.
What does the new Archives Act mean for our digital backlog?
According to the Dutch central government, the Archives Act 2026 enters into force on 1 January 2027, including a ten-year transfer period. Starting earlier on digital-born backlogs becomes more important; a read-only assessment makes the challenge concrete.
Can we handle this with a small team?
That can be possible, depending on scale, complexity and responsibilities. The route is designed so that a small records team can review proposals instead of describing everything manually. 2dA provides capacity, tooling and evidence; the authorised body keeps the decisions.
Next step
Choose the right starting point
Start with one source, one process or a read-only assessment. We will define what should remain local, what evidence is required and which route creates value first.